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It’s important to plan your welcome well, so that you and your guest feel at home and comfortable as soon as they arrive.

Make sure to research and follow our advice on how to make your exchange a success.

If you got to know each other well, have been honest and have spoken about the important topics, then you won’t have any problems at this stage.

The arrival is the most important moment for everyone, you should let the parents and child know that they will be happy and comfortable while staying with you.

The bedroom should be warm, clean and ready for your guest, with somewhere to put their things and space to relax in private.



  • Communicate and share the experience with their parents. Keep in contact with them so that they know their child is well.

  • Take photos of their arrival and every moment you get. Receiving photos of their child will ease the parents’ nerves.

  • Try to treat the guest like a member of the family. It’s not always easy to welcome someone to the family, be patient and explain your routines to them on the first day.

  • Meals: This is one area where differences in tradition are most visible. Speak to them about meal times and menus and try to be flexible.

  • Try to make at least one meal a day together, talk to your guest and explain your plan for their stay.

  • Show them the area: Plan some routes for your first few days together so that they get to know the area, transport links and places of interest etc. This will help them settle in and feel more at home.

  • Expenses: The person you have invited should be treated like a member of the family and their costs should be covered. If this is not the case then ensure you discuss it before they arrive.

  • Quiet time: If there are other students of a similar age in the house they may get tired of each other. This is completely normal! They have probably just had too much fun together and need time to rest.